Starting with the 2015 tax year, the Department of Human Resources will no longer be distributing T4 and T4A forms using Memorial’s internal mail system. With this change, these tax forms will only be available either on-line or, if an individual has not provided consent to receive electronic tax forms, they will be mailed via Canada Post to the person’s address that is on file in Employee Self-Service for T4s.

Stephen Dodge, director of Human Resources said, “Human Resources has been reviewing and updating a number of our procedures over the last couple of years. This change in the distribution of tax information is in the best interest of employees and retirees and provides enhanced security of personal information.”

“Tax information slips are important documents that must be distributed to employees and retirees in the safest way possible,” explained Karen Hiscock, payroll team lead.

“The most secure method is to provide this information electronically as it is only accessible by employees and retirees using their personal usernames and confidential passwords. If a person does wish to receive a printed copy in the mail, they need to log into the my.mun.ca portal and confirm the personal address they have on file for T4s is up to date. Employees are responsible for ensuring their information is accurate.”

Employees and retirees who wish to provide consent to receive their tax information electronically, and have not already done so, should follow these steps:

1. Log into my.mun.ca.
2. Choose the Employees tab.
3. Click on Current Pay, Leave, Equity, and Employee Self Service.
4. Click on Employee Services.
5. Click on Tax Forms.
6. Click on Electronic Tax Forms Consent.
7. Select the check box to provide consent to receive tax forms electronically and then hit submit.

Anyone who does not wish to provide consent to receive their tax information electronically should confirm the T4 address they have on file.  To do so, they should follow these steps:

1. Log into my.mun.ca.
2. Choose the Employees tab.
3. Click on  Current Pay, Leave, Equity and Employee Self Service.
4. Click on Personal Information.
5. Click on Update Addresses and Phones.
6. Review and update, if necessary, the T4 Address, and then hit submit.

If you have any questions or require assistance, please contact Human Resources at 864-2434 or email humanres@mun.ca.

Human Resources began offering employees and retirees the option of receiving electronic tax information two years ago. To date, almost half of all employees and retirees have chosen to receive their information in this manner. In addition to being a safe and convenient way to receive tax information, the my.mun.ca portal provides employees and retirees with the ability to access their tax information for prior years.