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Career path

Memorial launching new online application system

Campus and Community

By Melissa Watton

The Department of Human Resources will launch MyCareer@MUN,  Memorial’s new online application system, on March 4, 2019.

MyCareer@MUN replaces Apply Online and manual application processes.

With the goal of improving service, Human Resources revisited a number of processes and explored technology options in collaboration with Information Technology Services (ITS).

Benefits

According to Jennine Loder, manager, MyHR and HR technology, the new system has many benefits.

“With the launch of MyCareer@MUN, all applications will be submitted electronically,” said Ms. Loder. “While external candidates have been able to apply online for many years, this is a new process for internal candidates. The new system will also remove the use of printed forms, the need to manually store paper, and it will save candidate resumes, cover letters and documents in a private and secure manner for a year so people applying to more than one position will be able to easily access and update their documents.”

With these changes, internal applicants will no longer be required to complete an Application for Internal Promotion or Transfer form.

The new system will also provide benefits from an administrative perspective.

“Selection committee members will receive candidate information electronically and they will be able to review and screen candidate applications online,” said Ms. Loder.

Collaboration

Laura Pike, Information Technology Services team lead, Collaboration and Web Services, is pleased with the collaborative effort that went into creating MyCareer@MUN.

“This project leveraged existing skill-sets in both departments to improve the services provided to all stakeholders involved in the job competition lifecycle at Memorial,” said Ms. Pike.

“In particular, we are proud of the work that has gone into improving the applicant experience. Internal and external candidates applying on a potential career opportunity will now experience a streamlined process with a modern, professional and responsive interface. With this system, applicants can apply anywhere, anytime, from any device.”

Process

To apply to a position, an applicant will be required to click on the “Apply Now” button on the bottom of a job posting. From here, contact information will need to be provided and documents attached such as a resume, cover letter, etc. Once an applicant has successfully applied, they will receive a confirmation email.

Those without access to a computer can still drop off applications to Human Resources at the following locations:

  • MyHR, Arts and Administration building, Room A-4023B, St. John’s campus
  • Human Resources, Grenfell Campus, Room AS374 (Administration and Finance Office)
  • Human Resources, Marine Institute campus, Room E-3306
  • Human Resources, Faculty of Medicine, Medical Education Centre, Room M2M229

When an application is dropped off, a member of the Human Resources team will proxy apply on behalf of the applicant and a confirmation email will be sent to the individual. Applicants are encouraged to review the confirmation email message to ensure their application has been submitted to the correct position.

Any position posted as of March 4 will be filled using the new application process; positions posted prior to this date will follow the pre-existing process.

Information to support the transition to the new system will be posted to the Human Resources website under the “Careers” section upon launch.  Memorial’s Jobs Listserv will continue to be distributed daily.


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